Eric Samek

Hopefully your enterprise is growing, cashflow is strong, and if that is the situation, what a fantastic scenario to be enjoying! Now, you have to determine exactly what are the guidelines on how to put those earnings to make use of. For the “live for the moment” entrepreneur, one could simply enjoy their profits and pull money out of the company for their own personal fun! For those owners that carry debt on their businesses, paying down debt with the incremental cash may be a choice. Lastly, reinvesting back into the business is a third alternative to improving the potency of the business.

The reinvestment of monies back to a business by means of capital are the most prudent approaches to increase your business. Because I mentioned within an earlier blog called Making Prudent Capital Investments, I discussed the many kinds of capital from maintenance to discretionary. Built into the decision to reinvest ought to be a capital management process that directs the flow of capital not just in enhance returns, but minimizes budget mismanagement due to “capital creep”.

Developing a series of procedures not only makes sure that projects stay on budget, but that they will also get prioritized from the best returning investments. You can easily become a victim of investing capital only in the “sexy” projects – i.e., new store builds, etc., but a good capital management process should remove the bias of projects and solely put money into the very best returning ones. By making use of the subsequent guidelines, your capital management process may become more streamlined as well as position the business for greater financial growth.

Capital Process: Clearly articulating the entire process of capital management in your team is the simplest way to inspire fantastic ideas through the field. The front side-liners are interacting with your core customers every day and most of the time, probably hold the best sense of what investments might be created to improve that experience. Therefore, educating your field staff on not only the procedure but the advantages of identifying opportunities for investment engages your team while enhancing productivity. Bubbling up ideas is only one step during this process but an important one. An industry team that recognizes that the people who own the organization welcome their ideas and are able to invest in a number of them, sends a proactive message to the team.

Capital Request Form (CRF): It might appear mundane to have projects submitted using a Capital Request Form, but this is actually the starting point to determine whether the project is really a “need to have” or even a “want”. Identifying projects with business plans and expected financial targets inserts a layer of discipline into the process of capital investment. Very often, suggestions for investment fail to reach their targeted goals as the owner of the idea has not thought with the information on the request. This discipline of understanding the soft and hard costs of the project combined with expected margin uplift from your investment is definitely the only prudent approach to ensure success.

One Store Investment Model: To be able to project the potential upside of a capital investment, a monetary model ought to be designed to tracks the investment versus the return. Most financial models include areas such as existing financials for comparison; net present value of money; payback periods of time; Internal Rates of Return (IRR); price of capital; EBITDA projections, etc. Your CPA or business analyst will be able to create a Proforma to your use that would enable you to add inside your specific metrics for every project. This discipline of benchmarking the project before a dollar is spent offers the necessary filter beforehand when estimating the return on the proposed project.

Capital Projections: For larger organizations, making a summary table for each of the concurrent projects not just keeps these projects on task, but helps to manage the entire cash flow of the business. The capital projections summary should be an excel spreadsheet that tracks investments by month/quarter/period for those capital investments. Generally, maintenance capital – your time and money expense of staying in business – doesn’t expect a return on the dollars spent. Therefore, the summary should be broken into cwwdvb varieties of capital – maintenance and discretionary – in order to carve the discretionary expenditures for Return On Investments (ROI) purposes.

Cap Labor Worksheet: Lastly, capitalizing a few of the human labor involved in capital projects helps capture the “fully-loaded” expense of the project. Similar to getting a general contractor to build a house and including their cost into the overall budget, allocating a share of the facility personnel in the form of cap labor helps capture the complete investment. In some larger organizations, facility personnel could be fully capitalized over several projects without their price of salary and benefits striking the G & A expense line. Said one other way, if there have been no capital investments, the facility person may no longer be needed at the company.

Capital investing provides tremendous upside to the business while keeping the business growing for years to come. Prudent business owners who have worked extremely hard to generate revenues and profits should not give it away through shoddy capital management. Rather, continual growth may be attained by instilling discipline into their capital procedures.

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